Frequently Asked Questions
Registration
When does registration open?
What are the registration costs and what's included?
What are the days and hours of operation of the registration desk?
Will I get a receipt for my registration?
How do I receive a certificate of attendance?
What happens if I have to cancel my registration?
Technical Program
When will I be informed if my abstract has been accepted?
Can I change my abstract after it’s been submitted?
What guidelines are available for preparation of posters/platform presentations?
How do I upload my presentation file?
Can I use my own laptop to run my presentation?
Should I bring a backup of my presentation to the session that I’m presenting in?
Publications
Can I buy a book at the meeting and have it shipped?
Do you offer any discounts on books purchased at the meeting?
How much will a printed abstract book cost?
Accommodations/Transportation
How do I book my hotel room?
What are the hotel rates available to meeting attendees?
Are government rates available?
I would like to share a hotel room with another attendee to reduce costs. Any suggestions on how to arrange this?
What airport is most convenient to fly into?
Does SETAC provide transportation to the convention center?
Social Events/Tours
What social events will be offered?
I have already registered for the meeting but would now like to add a social event. How do I do this?
Will there be a guest/spouse program offered?
Other Questions
Can you help me obtain a visa for travel to the U.S. to participate in the meeting?
I would like to book a meeting room for my committee/advisory group/ancillary meeting during the Annual Meeting. How do I do this?
What is the address of the Convention Center?
Is there a list of Short Courses available?
My company would like to sponsor part of the meeting, how can I do this?
When does registration open?
Registration will open in July 2008
What are the registration costs and what's included?
Click HERE to get information.
What are the days and hours of operation of the registration desk?
Saturday 15 Nov. 2pm - 6pm
Sunday 16 Nov. 7am - 8pm
Monday 17 Nov. 7am - 6pm
Tuesday 18 Nov. 7am - 6pm
Wednesday 19 Nov. 7am - 6pm
Thursday 20 Nov. 7am - 6pm
Will I get a receipt for my registration?
Yes, you will get one in your registration packet. If you need one sooner, you can go online and log into your account and print one or contact Terresa Daugherty at terresa.daugherty@setac.org.
How do I receive a certificate of attendance?
One will be included in the registration packet you receive at the meeting.
What happens if I have to cancel my registration?
If you need to cancel before Oct 4th , the deadline, then you will need to send in writing either by email or snail mail a brief reason for cancellation to Terresa Daugherty and your registration will be refunded less a $50 admin fee. There are no refunds after October 4th deadline.
When will I be informed if my abstract has been accepted?
You will be notified via email in July 2008.
Can I change my abstract after it’s been submitted?
Abstracts may not be changed or withdrawn once accepted by the Program Committee (June 22, 2008) . If circumstances prevent your attendance, you must arrange for the paper to be given by a substitute.
What guidelines are available for preparation of posters/platform presentations?
Presentor guidelines are available HERE. Please read them carefully.
How do I upload my presentation file?
Presentation upload information will be available in mid to late September
Can I use my own laptop to run my presentation?
No, SETAC will provide laptops in each session room and your presentation will be loaded before the session by SETAC.
Should I bring a backup of my presentation to the session that I’m presenting in?
Yes, always bring a backup copy of your talk to the session. USB sticks are the best format.
Can I buy a book at the meeting and have it shipped?
Yes, although the book will not ship until approximately 2 weeks after the meeting.
Do you offer any discounts on books purchased at the meeting?
Yes: all books less than 5 years old are 10% off, all books more than 4 years old are 50% off; or, buy 5 or more of the same book for an additional 10% off your total.
How much will a printed abstract book cost?
$50, although you receive a free electronic version with your meeting registration.
How do I book my hotel room?
There will be a link to reserve your housing through Travel Planners, SETAC's official housing agent available in July.
What are the hotel rates available to meeting attendees?
Both the Tampa Marriott Waterside and the Hyatt Regency Tampa will offer special group rates to meeting attendees. You must book your stay through Travel Planners in order to get the group rate. Rates will be posted in July.
Are government rates available?
Yes, both hotels will offer a limited number of government rated rooms. They are available on a first come, first served basis. You must present a government ID at check-in.
I would like to share a hotel room with another attendee to reduce costs. Any suggestions on how to arrange this?
Visit the Annual Meeting section of the SETAC Communities web site to post and read messages from other attendees that might want to share a room.
What airport is most convenient to fly into?
Centrally located, Tampa International Airport is just seven miles west of downtown Tampa.
Does SETAC provide transportation to the convention center?
No, but the Tampa Marriott Waterside is just across the street and the Hyatt Regency Tampa is only a few short blocks away.
What social events will be offered?
Click HERE to learn more about the exciting social events and tours being offered in Tampa!
I have already registered for the meeting but would now like to add a social event. How do I do this?
You will have to call the National SETAC office to add events once you have registered for the meeting. Call Terresa at 1-850-469-1500 x,107
Will there be a guest/spouse program offered?
Yes! Click HERE to learn more.
Can you help me obtain a visa for travel to the U.S. to participate in the meeting?
These days, international travel can be challenging. To make sure that your travel to Tampa goes smoothly, we suggest that you contact the U.S. Consulate or Embassy in your country to obtain all necessary information for your visit to the United States. Keep in mind that this can be a long process, so be sure to allow adequate time to receive and process your paperwork.If you need assistance in obtaining documentation (for example, a letter of invitation to the SETAC NA 29th Annual Meeting), please email nikki.turman@setac.org.
I would like to book a meeting room for my committee/advisory group/ancillary meeting during the Annual Meeting. How do I do this?
Please fill out the Meeting Room Request form by clicking HERE. Rooms are available on a first come, first served basis.
What is the address of the Convention Center?
Tampa Convention Center (TCC)
333 South Franklin Street
Tampa, FL 33602
1-813-274-8511
www.tampaconventioncenter.com
Is there a list of Short Courses available?
Yes, click HERE for information.
My company would like to sponsor part of the meeting, how can I do this?
There are numerous sponsorship opporitunities during the meeting. Click HERE to get more information.
